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Facilities Management: records

 Record Group
Identifier: A01.20

  • Staff Only
  • Please use the Collection Organization section below to place requests.

Scope and Content

The Facilities Management records date from 1920 to 2016 and measure 9 linear feet in 20 boxes. The records are arranged in five series: Publications, Reading Files, Building Projects, Physical Plant Files, and Images & Plans. The records contain accounts from renovation and new construction committees, working office files, architectural plans, and sketches, as well as photographs of campus maintenance projects and property damage. Additional architectural drawings can be found in the College buildings: subject files, plans, and realia collection (A01.13), a majority of which were removed from Facilities Management accessions.


  • Creation: 1920 - 2016


Access Restrictions

No restrictions.

Biographical/Historical Note

Facilities Management was renamed in the fall of 1994 from its previous title, Physical Plant. Facilities are responsible for the general maintenance of the properties of the College. The department is divided into several smaller sections including Electrical, Environmental, Grounds, Housekeeping, Mechanical, Paint, and Power Plant. Their records portray the daily ongoings of the departments, the majority of which during the period prior to their renaming.


7.5 Linear Feet (Oversized material is in Ovsz-box 19 and map-case B3. Photographs are in box 18 and one artifact in box 20.)

Language of Materials



Records of Facilities Management services who are responsible for maintenance of campus property, including housekeeping, grounds, and electrical.

Immediate Source of Acquisition

The collection was transferred over by the department starting in 1999.

Related Materials

A01.13 College buildings: subject files, plans, and realia

Separated Materials

Duplicate published material and copies of architectural plans were removed and discarded. A copy of the Lewiston Daily Sun from August 29, 1964, that was found during the renovations of Searles science building in the 1990s was also removed but microfilm copies can be found at the Maine State Library and the Library of Congress.

Within the Reading Files series, certain files included non-permanent personnel correspondence relating to searches, leaves of absence, and disciplinary matters. These non-permanent records, which were outside their retention period, were removed from the files and confidentially destroyed. Several letters between the director and the college’s outside counsel, which would be covered by attorney-client privilege, were separated from the files and transferred to the Legal Officer of the college for review and disposition.

Processing Information

Publications re-processed along with addition in 2023.

Guide to the Facilities Management Records
Emma Barton-Norris
Description rules
Describing Archives: A Content Standard
Language of description
Script of description
Language of description note

Repository Details

Part of the George J. Mitchell Department of Special Collections & Archives, Bowdoin College Library, Brunswick, Maine 04011 Repository

3000 College Station
Brunswick Maine 04011 USA
(207) 725-3288